The Campus Operations Manager is the primary point of contact for the operational functions of Geffen Academy at UCLA and operates with a high degree of autonomy under the general direction of the Chief Administrative Officer. The Campus Operations Manager is responsible for overseeing the daily logistical operations of Geffen Academy. The incumbent works to ensure a comfortable and safe workplace environment for all educators, staff, students, and visitors. The incumbent conducts space audits and manages space utilization including, planning and space inventory. They coordinate and monitor status of work orders; estimates, requests, and purchases materials and equipment; and estimates labor and other related cost associated with the facilities; informs the Chief Administrative Officer on forecast budget overages and recommends efficiencies where possible. The Campus Operations Manager is also responsible for coordinating major renovations and facilities projects. The incumbent acts as the Emergency Response Team leader during school drills exercises and in real emergency events. Responsibilities will include leading emergency training and resource management strategies for Geffen Academy. Serves in a leadership capacity on the Emergency Preparedness and Safety Committee. Manages special projects from the Chief Administrative Officer, Head of School and/or designee.
The incumbent serves as the liaison with Campus Security/UCPD, UCLA Dining Services, and Custodial Services. Reports needs as needed to the Chief Administrative Officer, tracks costs, assesses efficiencies, and communicates changes to school programming impacting the respective services.
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Percentage of Time:100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
14
Records
Qualifications
Required/Preferred
A minimum of 5 to 7 years of experience related to campus operations, facilities management, or related field.
Required
Bachelor's degree in business administration, operations management, or related field.
Preferred
Ability to solve problems, effectively and efficiently in a service-oriented manner. Solutions oriented.
Required
Demonstrated skill in using Excel, Word, PowerPoint, email, and software required for all facility and personnel management.
Required
Highly organized, efficient, and attentive to detail, with excellent follow-up skills.
Required
Self-starting, resourceful, proactive, and motivated in performing and excelling in responsibilities.
Required
Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines.
Required
Professional demeanor and courteous/helpful phone manner.
Required
Ability quickly to establish rapport, professional credibility and cooperative working relationships among all levels of the organization.
Required
Compliant and well versed in FERPA AND CANRA Law.
Required
Ability to understand, convey and implement essential safety protocols of facilities, makerspace shops, art spaces and science labs in K-12
Preferred
Ability to interpret UCLA policies, procedures and regulations along with the ability to ensure appropriate implementation.
Required
Ability to communicate effectively orally and in writing.
Required
Available to work weekends and nights as required.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
06-29-2023
External Posting Date:
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