EXECUTIVE SECRETARY III opt. 2 (typing)

 

Agency : Department of Corrections - Danville Correctional Center
Closing Date/Time: 11:59 pm, 07/11/2023
Salary: Anticipated starting salary $4,718/month; CBA Applies; Full Range: $4,718 - $6,925/month
Job Type: Salaried Full Time

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County: Vermilion
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 27834

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Position Overview

Danville Correctional Center is seeking an energetic, self-motivated Executive Secretary Ill to serve as a private and confidential administrative secretary to the Warden. The ideal candidate must maintain a high level of confidentiality, be detail oriented, be dependable, and have excellent communications skills. If interested in this job opportunity, please apply according to the instructions listed on the job posting. We invite all qualified applicants to apply.

Job Responsibilities

• As an administrative secretary, performs duties which are confidential, sensitive and controversial in nature, which have a direct impact on the credibility of the facility (operations, and programs) while providing information on institution programs, policies, procedures, and administrative affairs.
• Keyboards correspondence, memoranda, reports and other documents.
• Serves as the liaison to the Central Office staff, Government officials, department heads, staff, and the general public through oral and written communication.
• Serves as a working supervisor.
• Greets visitors, screens calls, routes to appropriate destinations, takes messages, and answers routine inquiries.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years of secretarial experience.
• Requires ability to keyboard accurately at 55 words per minute.

Preferred Qualifications (In Order of Significance)

• Prefers at least three (3) years of experience working with confidential material.
• Prefers at least three (3) years of experience applying rules and regulations of a private or public agency.
• Prefers at least three (3) years of experience applying the principles of office management.
• Prefers at least three (3) years of experience composing correspondence independently on behalf of another person.
• Prefers at least two (2) years of experience establishing and developing written instructions and procedures.
• Prefers at least three (3) years of experience interacting with management, officials of government, private industry, and the public.
• Prefers at least two (2) years of experience communicating clearly and effectively both orally and in writing.
• Prefers at least two (2) years of experience gathering, analyzing, and interpreting data and preparing reports.
• Prefers at least one (1) year of supervisory experience.
• Prefers at least one (1) year of experience operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug testing policy. The use of unauthorized drugs, including cannabis by an employee, regardless of the position held is prohibited.
• Applicants are to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEi), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Work Hours: Monday-Friday 8:00am-4:00pm
Work Location: 3820 E Main St Danville, IL 61834-5796
Agency Contact:

Melisa Higgins

melisa.higgins@illinois.gov

Phone (217) 446-0441

Fax (217) 446-9945

Job Family: Office & Administrative Support; Public Safety

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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